ISO 55001:2014 Documentation Kit for Asset Management

The ISO 55001 Documentation kit contains a set of total 85 editable word files, which are based on requirements of asset management standard, includes following readymade templates that can be used to accelerate implementation process for ISO 55001:2014 certification.

1. Asset Manual – ISO 55001 manual that define implemented asset management system, which gives clause-wise details of how ISO 55001:2014 system is implemented.
2. Procedures – Total 10 mandatory procedures in editable files that define and cover all the details.
3. Process Approach – 04 Process approaches, it covers guidelines for processes, flow chart and process models useful for process mapping.
4. Work Plan – It includes the complete strategic asset management plan / continual improvement plan
5. Exhibits – 05 editable exhibits in word files.
6. Sample Formats – Total 36 sample forms and templates to maintain records as well as establish control and make system.
7. Job Description – Total 09 different categories of personnel job descriptions, responsibilities and authorities .
8. Management Review Agenda & Minutes – It covers a sample copy of the management review agenda for assets.
9. ISO 55001:2014 Audit Checklist – More than 150 audit questions to help internal auditors in auditing to ensure requirements are fulfilled.
10. Sample Risk Assessment Sheet – editable sample risk template is given to prepare the risk document for the organization.
11. ISO 55001 Compliance Marix – Requirement wise list of documented information for quick and easy access for users.

Download ISO 55001 Documents – free Demo of this documentation kit to get full idea of our ready-to-use documentation package on asset management. The ISO 55001:2014 specifies requirements for an asset management system within the context of the organization. It can be applied to all type of assets with any size of organization. Such a process is related to Asset management can be the single most powerful weapon in a company’s arsenal for saving time, money and manpower.

Documented information package:

Our documentation kit comprises sample documents required for ISO 55001:2014 certification as listed below. All documents are in MS word / excel format and you can edit them. You can make changes as per your company’s needs and within few days your entire documents with all necessary system requirements can become ready. In the ISO 55001:2014, at few places, documented information are required. But for making the system better, we have provided many editable templates from which a user can select templates as per their own requirement and make some minor changes in them to make own system. Two types of documented information are provided in this kit, as listed below:

1. Maintain documented information (Scope, Asset Manual, etc.)
2. Retain documented information (Forms / Templates)

Under the aforementioned directories, further files are provided in MS word document as per the details given below.

1. Asset Manual (10 Chapters and 11 Annexure):

This is a sample copy of asset management system manual which gives clause-wise details of how ISO 55001:2014 system is implemented. It covers the asset management system, sample policy, objectives, scope, organization structure as well as how each requirement from clause no. 4 to 10 of ISO 55001:2014 is implemented at macro level in the organization. The manual covers ISO 55001:2014 documents for tier-1 of documented information. It has total 10 chapters covering company profile, amendment sheet, index, and clause-wise details on how ISO 55001:2014 system is implemented in an organization.

(A) Table of Contents
Section – 1
1. Company profile
2. Table of contents
3. Control and distribution
Section – 2
4. Context of the organization
Understanding the organization and its context 4.1
Understanding the needs and expectations of stakeholders 4.2
Determining the scope of the asset management system 4.3
Asset management system 4.4
5. Leadership
Leadership and commitment 5.1
Policy 5.2
Organizational roles, responsibilities and authorities 5.3
6. Planning
Actions to address risks and opportunities for the asset management system 6.1
Asset management objectives and planning to achieve them 6.2
7. Support
Resources 7.1
Competence 7.2
Awareness 7.3
Communication 7.4
Information Requirements 7.5
Documented information 7.6
8. Operation
Operational planning and control 8.1
Management of change 8.2
Outsourcing 8.3
9. Performance evaluation
Monitoring, measurement, analysis and evaluation 9.1
Internal audit 9.2
Management review 9.3
10. Improvement
Nonconformity and corrective action 10.1
Preventive action 10.2
Continual improvement 10.3
Annexure
ANX–I List of Documented Information
ANX–II Glossary of Terms and Definitions
ANX–III Company’s Activity Process Flow Chart
ANX–IV Asset Policy
ANX–V Organization Structure
ANX–VI Types of Assets
ANX–VII Organizational Strategic Plans & Objectives
ANX–VIII Asset Life Cycle
ANX–IX Asset Management System Implementation
ANX–X Organizational Strategic Plan / Asset Management Model
ANX–XI Asset Non Conformance Process

2. Procedures (10 procedures):

Sample copies of mandatory procedures as per ISO 55001:2014 are provided, which cover all the details like purpose, scope, responsibility, how procedure is followed as well as the list of exhibits, reference documents and formats. The list of sample procedures provided in the kit is given below.
List of Procedures

1. Procedure for Management Review
2. Procedure for Document and Data Control
3. Procedure for Corrective Action & Preventive Action
4. Procedure for Control of Asset Records
5. Procedure for Internal Asset Audit
6. Procedure for Training
7. Procedure for Risk Management (Identification, assessment, evaluation, and monitoring)
8. Procedure for Management of Fixed Assets
9. Procedure for Control of Nonconforming Assets
10. Procedure for Asset Management

3. Process approach (04 process approach)

It covers guideline for processes, flow chart and process model useful for process mapping. It includes process flow chart and activities of all the main and critical processes as listed below.

List of process approach

1. Process flow chart for AMS Coordinator Processes
2. Process flow chart for Engineering
3. Process flow chart for Outsourcing Activity
4. Process flow chart for Training Activity

4. Plan:

It includes the complete strategic asset management plan / continual improvement plan.

5. Exhibits (05 exhibits)

It covers stakeholders’ needs & expectations, documented scope of work, etc.

List of exhibits

1. Exhibit for stakeholders’ needs & expectations
2. Exhibit for documented scope of work
3. Documented Scope of Work
4. Skill Requirements
5. Multi Skill Requirements

6. Blank sample formats for all the departments (36 sample formats)

This directory includes sample copy of blank forms that are required to maintain records as well as establish control and create system in the organization. The samples are given for the users as a guide to follow. The organization is free to change the same to suit their own requirements. The blank formats can be used as templates. A total of 36 blank formats are provided as per the list given below.

List of blank formats

1. Master List & Distribution List of Documents
2. Change Note
3. Calibration Status of Instruments / Equipment
4. Master List of Records
5. Asset Objectives Monitoring Sheet
6. Audit Plan / Schedule
7. ISO 55001:2014 AMS Clause wise Audit Review Report
8. Job Description & Specification
9. Training Report
10. Multi Skill Analysis
11. Purchase Order (Outsourcing)
12. AMS Internal Quality Audit Non-Conformity Report
13. Outsourcing Activity Provider List
14. Outsourcing Provider Registration Form
15. Strategic Asset Management Plan
16. Corrective Action Report
17. List of Asset
18. Communication Report
19. Management Review Meeting
20. Risk Analysis Sheet
21. Preventive Action Report
22. Training Calendar
23. Employee Wise Training & Competence Record Sheet
24. Induction Training Report
25. Equipment Inventory List
26. Equipment Wise Preventive Maintenance Checkpoints
27. Outsource Activity Rating
28. Asset Identification Tag
29. Asset Inventory Register
30. Asset Transfer Form
31. Asset Disposal Form
32. Preventive Maintenance Schedule
33. Organization Staff Purchase Asset
34. Breakdown History Card
35. Hardware Inventory List
36. Disposal of Non-Conforming Asset

7. Job descriptions (09 job descriptions)

It covers sample copy of job descriptions covering 09 different categories of personnel. Responsibilities and authorities for each category/position are given in the job description for respective position. All job descriptions are listed below:

List of Job Descriptions

1. Job description for Accountant
2. Job description for Asset Engineer
3. Job description for Asset Manager
4. Job description for Director / CEO
5. Job description for Contractor (Maintenance Activity)
6. Job description for Finance Manager
7. Job description for HRD In-charge / Admin In-charge
8. Job description for Legal Manager
9. Job description for Purchase Head / Procurement

8. Management Review Agenda & Minutes

It covers sample copy of management review meeting agenda and minutes.

9. ISO 55001:2014 Audit Checklists (More than 500 Questions)

Two questionnaires, one comprising ISO 55001:2014 requirement wise question and the second comprising department wise questions, are provided in the kit. These checklists will be a very good tool for the auditors to make audit questionnaire for auditing. It will bring effectiveness in auditing. The questions are prepared on the basis of ISO 55001:2014. It can be logically used for auditing during internal audit for ISO 55001:2014 to establish proper audit trail.

10. Sample risk assessment sheet

A ready-to-use risk template in editable form is given to prepare the risk document for the organization. It is given in an excel format and can be used as a template.

11. ISO 55001:2014 compliance matrix

This compliance matrix contains ISO 55001:2014 requirement wise list of documented information for easy reference of users and to understand how this system is made.