ISO 14001:2015 and ISO 45001:2018 Integrated HSE Manual Documentation Kit

During the implementation of an integrated system, ISO 14001:2015 and ISO 45001:2018 documentation that covers HSE manual, procedures, policies, operating instructions, and forms are prepared by many companies to establish a good working system. Our HSE Documentation package includes:

1. HSE Manual – ISO 14001:2015 & ISO 45001:2018 integrated system manual (13 files).
2. HSE Procedures – 13 mandatory procedures templates.
3. SOPs – 43 standard operating procedures
4. Exhibits – 07 exhibits with necessary guidance.
5. HSE Registers of Rules and Regulation – 07 sample files for HSE policy to follow for maintaining effectiveness.
6. EHSMS system forms and HSE templates – Total 55 sample formats to help you successfully adopt system and record keeping.
7. Aspect-Impact & HIRA – It covers sample copy of aspect impact and HIRA to achieve EHSMS objectives.
8. HSE Audit Checklist – A question bank of over 900 HSE audit questions that can be customized to make your own internal HSE audit checklist.

Note: All the HSE documents are prepared as per ISO 14001:2015 and ISO 45001:2018 requirements and you can change the name of your company, logo etc and make necessary changes as per your company system to prepare the total documents for your company.

Documentation:-

Our document kit comprises sample documents required for ISO 14001:2015 and ISO 45001:2018 certification as listed below. All documents are in MS Word / excel format and you can edit it. You can do changes as per your company needs and within few days your entire documents with all necessary system requirements can be made ready. In the revised ISO 14001:2015 and ISO 45001:2018, at few places, documented information are required. But for making better system, we have provided many templates from which a user can select to make own system with minor changes. Now, ISO 14001:2015 and ISO 45001:2018 standard is not requiring manual, procedures, etc. It requires 2 type of documented information as listed below.

1. Maintain documented information (Scope, HSE manual, Sop, aspect impact, HIRA, ROR etc.)
2. Retain documented information (Forms – templates)

Under this directory, further files are made in the Word Document as per the details listed below which you can edit it. All the documents are related to manufacturing / process industry.

1. HSE Manual (10 Chapters and 03 Annexure):

It covers sample copy of system manual and clause-wise details on how ISO 14001:2015 and ISO 45001:2018systems are implemented. It covers the context of organization, sample policy,
objectives, scope; organizations structure as well as macro level each requirement from 4 to 10 of ISO 14001:2015 and ISO 45001:2018 on how it is implemented in the organization. It covers ISO 14001:2015 and ISO 45001:2018 documents for tier-1. It has total 10 chapters that cover company profile, amendment sheet, index, clause wise details as per ISO 14001:2015 and ISO
45001:2018 for implementation. It covers sample copy of system manual and clause-wise details on how ISO 14001:2015 and ISO 45001:2018 systems are implemented.

(A) Table of Contents

Section – 1

1. Company Profile
2. Table Of Contents
3. Control And Distribution

Section – 2

4 to 10. Chapter 4 to 10 covers sample policy, objectives, scope, context of organization and macro level quality
management system explaining how requirements are implemented by organization in making the system as
per the revised standard.

ANX–I List of documented information
ANX–II Glossary of terms
ANX–III Company Organization structure

2. Procedures (13 procedures):

It covers a sample copy of mandatory procedures as per ISO 14001:2015 and ISO 45001:2018 covering all the details like purpose, scope, responsibility, how procedure is followed as well as the
list of exhibits, reference documents and formats. The list of sample procedures provided are as below.

List of Procedures

1. Procedure For Identification of Environmental Aspects, HSE Hazards and Its Environmental Impacts and Risk Assessment
2. Procedure for identification of compliance obligations
3. Procedure for communication, participation and consultation
4. Procedure for operational control
5. Procedure for emergency preparedness response
6. Procedure for monitoring and measurement
7. Procedure for document and data control
8. Procedure for corrective action
9. Procedure for internal audit
10. Procedure for management review
11. Procedure for Risk Management
12. Procedure for Control of Non–Conforming Products
13. Procedure for training

3. Standard Operating Procedures (43 SOPs)

It covers a guideline to establish controls on significant hazards, work instructions for operators as well as standard operating procedures. It is useful for process control and establishes an effective HSE management system. It covers do’s and don’ts for the entire main and critical processes and details as per the list given below. It helps any organization in process mapping as well as preparing the SOPs and work instructions for their own organization.

List of SOPs

1. SOP for Effluent Treatment Plant
2. SOP for Waste Filling and Transportation
3. SOP for Finished product handling
4. SOP for Awareness regarding Environmental, health and safety
5. SOP for Accident Reporting, Investigation and Analysis
6. SOP for Personnel security
7. SOP for Change Control
8. SOP for House keeping
9. SOP for Plant shut down and start up
10. SOP for Ware House Operations
11. SOP for Follow up of EMS Requirements at project stage
12. SOP for Operation of Power Plant
13. SOP for Control & Preservation of pollution
14. SOP for Handling storage and disposal
15. SOP for Mock Drill
16. SOP for General Follow-up
17. SOP for Workshop and maintenance activities
18. SOP for Unloading, handling and storage of petroleum & gas
19. SOP for Cleaning & Washing
20. SOP for Handling of process materials, RMS and RMS Charging
21. SOP for Drainage line cleaning
22. SOP for Elimination of Risk of Accident during Operation of Chain Pulley Blocks, Pressure Vessel and Lifts
23. SOP for Unloading of diesel / LDO / Solvents from tanker
24. SOP for Asbestos handling, storage and disposal
25. SOP for Handling of lab chemicals
26. SOP for Material Safety Data Sheet (MSDS)
27. SOP for Physical and environmental security
28. SOP for Spill response procedure
29. SOP for Lockout / Tag out procedure
30. SOP for Pre-startup safety review
31. SOP for General handling of forklift
32. SOP for Management of Change
33. SOP for HSE Disciplinary Action
34. SOP for Glass Wool Control
35. SOP for Emergency plant shutdown
36. SOP for Scrap management
37. SOP for Research And Development
38. SOP for Legal and other requirements
39. SOP for Office Facilities
40. SOP for Stores
41. SOP for Visitor Site Safety Rules
42. SOP for Health and Safety committee
43. SOP for HSE Award and Incentive Scheme

4. Exhibits (07 exhibits)

It covers Skill Requirements, HSE Objective Plan, Operational Control Plan, OHS Control Plan etc.

List of exhibits

1. Exhibit for objectives and targets – HSE objective plan
2. Exhibit for operational control plan
3. Exhibit for OHSAS control plan
4. Exhibit for need and expectations of interested parties
5. Exhibit for skill requirements
6. Exhibit for multi skill requirements
7. Exhibit for document codification system

5. Register of rules and regulation (ROR)

It covers sample copy register of rules and regulation.

6. Blank formats (55 blank formats)

It covers a sample copy of blank forms that are required to maintain records as well as establish control and create system in the organization. The samples given area guide for the user to
follow. The organization is free to change the same to suit their own requirements. It can be used as templates. A total of 55 blank formats are provided as per the list given below.

List of Formats

1. Master list cum distribution list of documents
2. Change note
3. List of licenses / certificates
4. Calibration status of instrument / equipment
5. Location List of Fire Extinguishers
6. Eye wash / shower check list
7. Master list of records
8. List of Chain Pulley Blocks, Lifts, Pressure Vessel
9. Audit plan / schedule
10. Internal audit non–conformity report
11. Clause wise document wise audit review report
12. HSE objectives and target
13. Continual improvement plan
14. Work permit for Un–loading of Solvent Tanker
15. Vehicle check report
16. Ambulance Review Checklist
17. Scrap yard monitoring report
18. Waste / Used oil control and monitoring report
19. Training report
20. Training calendar
21. Communication report
22. Housekeeping checking report
23. Earthing pit maintenance report
24. Risk analysis and monitoring sheet
25. Evaluation Of HSE Impacts / Risks
26. HSE Review Of Prioritization Of Significant Aspect, OHS Hazards Its Impact and Risks Feasibility Analysis
27. Preventive maintenance check points
28. Induction training report
29. Job description and specification
30. Skill matrix
31. Breakdown history card
32. Reverse osmosis log sheet
33. Preventive maintenance check points
34. Process change request
35. Diesel generator set monitoring report
36. Equipment change request
37. Corrective And Preventive Action Report
38. HSEMP Progress Monitoring Report
39. Near Miss Report
40. Investigation Report
41. Safety Inspection Check List
42. Work Permit Report
43. First aid box check list
44. Fire fightening checklist
45. Fire Hydrant checklist
46. Purchase order
47. Indent and incoming inspection record
48. PPE Preventive Maintenance check points
49. Approved vendor list
50. Supplier registration form
51. Vendor rating
52. Open purchase order
53. Material issue / consumption slip – RMs
54. Material issue slip – spares / misc. materials
55. Gate pass

7. Sample Aspect Impact & HIRA

It covers sample copy of aspect impact and HIRA for HSE system.

List of aspect-impact and HIRA

1. Aspect-Impact and hazard-risk sheet for Electrical department
2. Aspect-Impact and hazard-risk sheet for Environment department
3. Aspect-Impact and hazard-risk sheet for General area
4. Aspect-Impact and hazard-risk sheet for Maintenance department
5. Aspect-Impact and hazard-risk sheet for Marketing department
6. Aspect-Impact and hazard-risk sheet for Production department
7. Aspect-Impact and hazard-risk sheet for Purchase department
8. Aspect-Impact and hazard-risk sheet for Quality control department
9. Aspect-Impact and hazard-risk sheet for stores area
10. Aspect-Impact and hazard-risk sheet for utility services area
11. Aspect-Impact and hazard-risk sheet for waste disposal area

8. Plans (06 files)

It covers sample copy of plans to link the organization objectives with the management plans for improvements. It helps any organization in preparation of HSEMPs, Contingency Plan,
Contingency Plan – Hazardous Waste and Major Emergency Preparedness Plan based on few samples are provided for own organization.

9. OHS Policies (07 policies)

It covers sample copy of policies for OHS.

List of policies

1. Electrical Work policy and standard
2. Working at Height policy and standard
3. Safe Driving policy and standard
4. Work Permit policy and standard
5. Working in Office policy and Office Safety standard
6. Subcontractor Selection and OHS Controls policy and standard
7. Incident Investigation and Reporting policy and standard

10. Sample MRM

It covers sample copy management review meeting, agenda of management review meeting and objective review.

11. HSE Audit Questionnaire (More than900 Questionnaire)

There covers audit questions based on HSE requirements as well as for each departments. It will be very good tool for the auditors to make audit Questionnaire while auditing and make
effectiveness in auditing.

12. HSE compliance matrix

The HSE requirement-wise list of documented information reference of this kit is given in the compliance matrix for easy reference of user to understand how this system is made