API SPEC Q1 Documentation Kit

The API Spec Q1 Documentation kit contains a set of total 180 editable document files, which are based on the requirements of API specification Q1 standard 9th edition for Quality Management System Requirements for Manufacturing Organizations for the Petroleum and Natural Gas Industry. It includes the following readymade templates that can be used as ready reference API spec Q1 documents and templates to accelerate the implementation process for API Q1 certification.

1. API Manual – API manual for specification Q1 that defines clause-wise details of how API system is implemented in organization for API Q1 certification.
2. Procedures – Total 25 mandatory procedures in editable files that define and cover all the details like purpose, scope, responsibility and more.
3. Process Approach – It covers 10 process approaches with guidelines for processes, flow chart and process model useful for process mapping.
4. Standard Operating Procedures – It covers 27 SOPs as for API Q1, which takes care of all issues and is used as a training guide as well as to establish control and make system in the organization..
5. Exhibits – A total of 7 editable exhibits in word files are given.
6. Blank Formats – Total 77 blank forms and templates to maintain records as well as establish control to make an effective system.
7. Filled Formats – Total 22 editable filled forms to use as a reference guide as well as establish control and make system.
8. API Q1 Audit Checklist – More than 800 audit questions to help internal auditors in auditing to ensure API SPEC Q1 requirements are fulfilled.
9. Sample Risk Assessment Sheet – editable sample risk template is given to prepare the risk document for the organization.
10. API Q1 Document Matrix – This compliance matrix contains API specification Q1 requirement-wise list of documented information for easy reference of users and to understand how this system is made.

Download API Q1 Documents – free Demo of this documentation kit to get full idea of our ready-to-use documentation package. API SPEC Q1 currently has applicable 9th Edition, which was released in June 2013 that covers requirements of specification for Quality Management System for Manufacturing Organizations for the Petroleum and Natural Gas Industry. This API Q1 specification establishes the minimum quality management system requirements for organizations that manufacture products or provide manufacturing-related processes under a product specification for use in the petroleum and natural gas industry.

Documented information package:

Our documentation kit contains sample documents required for API Q1 certification as listed below. All documents are in MS-Word/Excel files and you can edit them. You can make changes as per your organization’s need and within few days your entire documents with all necessary controls will be ready. In the API Q1, documented information (procedures, SOPs, etc.) are required a few places only. But for making the system better, we have provided many editable templates from which a user can select templates as per their own requirement and make some minor changes in them to make own system. Two
types of documented information are provided in this kit, as listed below:

1. Maintain documented information (Scope, Manual, etc.)
2. Retain documented information (Forms / Templates)

Under the main directories, further files are provided in MS Word/excel document as per the details given below.

1. API Manual:

It is a sample copy of API manual having clause-wise details of how API specification Q1 system is implemented. The API manual is tier-1 of API specification Q1 documents and covers list of procedures as well as overview of organization. This manual has covering company profile, amendment sheet, index, clause-wise details as per API specification Q1 for implementation, sample policy and organization chart.

(A) Table of Contents

Section – 1

1. Company profile
2. Table of contents
3.  Control and distribution

Section – 2

4. Quality Management System Requirements

• Quality Management System
• Management Responsibility
• Organization Capability
• Document Requirements

5. Product Realization

• Contract Review
• Planning
• Risk Assessment and Management
• Design and Development
• Contingency planning
• Purchasing
• Production and Servicing Provision
• Control of Testing, Measuring and Monitoring Equipment for Product Conformity
• Product Release
• Control of Nonconforming Product
• Management of Change (MOC)

6. Quality Management System Monitoring, Measurement, Analysis, and Improvement

• General
• Monitoring, Measuring, and Improving
• Analysis of Data
• Improvement
• Management Review

2. Procedures (25 procedures):

Sample copies of mandatory procedures as per API specification Q1 are provided, which cover all the details like purpose, scope, responsibility, how procedure is followed as well as the list of exhibits, reference documents and formats. The list of sample procedures provided in the kit is given below.

List of Procedures

1. Procedure for Management review
2. Procedure for Document and Data Control
3. Procedure for Control of records
4. Procedure for Internal Audit
5. Procedure for Training
6. Procedure For Corrective and Preventive Action
7. Procedure For Control of Monitoring and Measuring Equipment
8. Procedure for Risk Management
9. Procedure For Analysis of Data
10. Procedure for customer satisfaction survey
11. Procedure for Purchasing
12. Procedure for Control of Non–Conforming Products
13. Procedure for identification of products
14. Procedure for traceability
15. Procedure for Contingency Planning
16. Procedure for Preservation
17. Procedure for Maintenance
18. Procedure for Communication
19. Procedure for Product release control program
20. Procedure for Management of change
21. Procedure for Contract Review
22. Procedure for process validation
23. Procedure for Control on Customer Supplied Products
24. Procedure for Design & Development
25. Procedure for guidance on Use of API Monogram by Licensees

3. Process approach (10 process approaches)

Sample copies of process approaches as per API specification Q1 are provided. The list of sample process approach provided in the kit is given below.

List of process approaches

1. Process approach of Customer Service
2. Process approach of Dispatch
3. Process approach of Engineering
4. Process approach of Marketing
5. Process approach of Production
6. Process approach of Purchase
7. Process approach of Quality Control
8. Process approach of Management Representative area
9. Process approach of Design And Development
10. Process approach of Stores

4. Standard operating procedures (27 SOPs)

It covers sample copy of standard operating procedure as per API specification Q1. It takes care of all such issues and used as a training guide as well as to establish control and make system in the organization. The samples given are as a guide and not compulsory to follow and organization is free to change the same to suit own requirements.

List of Standard operating procedures

1. SOP for Bench and Portable Grinder Operator
2. SOP for Radial And Pillar Drill Operator
3. SOP for hack-saw machine operation
4. SOP for Welding Operator
5. SOP for Assembly
6. SOP for Buffing Operation
7. SOP for CNC Machine
8. SOP for Crane Operation
9. SOP for Painting Operation
10. SOP for Hydraulic Press
11. SOP for Electrical Activities
12. SOP for Milling Operator
13. SOP for Ultrasonic Testing
14. SOP for Radiographic Testing
15. SOP for Incoming Inspection and Testing
16. SOP for In Process Inspection and Testing
17. SOP for Final Inspection and Testing
18. SOP for Diesel generating set
19. SOP for Steam boiler
20. SOP for Hot Air Generator
21. SOP for Air compressor
22. SOP for Thermic fluid heater
23. SOP for Chilling plant
24. SOP for CNC Machine
25. SOP for Crane Operation
26. SOP for Liquid Penetrant Inspection Process
27. SOP for Magnetic Particle Inspection

5. Exhibits (07 exhibits)

It covers sample copy of exhibits as per API specification Q1.

List of Exhibits

1. Exhibit for Skill Requirements
2. Exhibit for Multi-Skill Requirements
3. Exhibit for Disposal of Nonconforming Products
4. Exhibit for Quality Plan – Incoming Inspection and Testing
5. Exhibit for Material Specifications
6. Exhibit for Document Identification and Codification System
7. Exhibit for Department wise risk analysis sheet

6. Blank sample formats for all the departments (77 sample formats)

This directory includes sample copy of blank forms that are required to maintain records as well as establish control and create system in the organization. The samples are given for the users as a guide to follow. The organization is free to change the same to suit their own requirements. The blank formats can be used as templates. A total of 77 blank formats are provided as per the list given below.

List of blank formats

1. Master List & Distribution List of Documents
2. Change Note
3. Corrective Action Report
4. Master List of Records
5. Quality Objectives Monitoring Sheet
6. Audit Plan / Schedule
7. QMS Internal Quality Audit Non-Conformity Report
8. API Q1 9th Std. QMS Clause wise Audit Review Report
9. Quality Objective Plan
10. Calibration Status of Instrument / Equipment
11. List of License / certificates
12. Communication Report
13. Management review meeting
14. Risk analysis Sheet
15. Preventive Action Report
16. MOC Format
17. Training Calendar
18. Customer Complaint Report
19. Customer Feedback Form
20. Customer Property Monitoring Register
21. Customer Contract Review checklist
22. Disposal of Nonconforming of Products & services
23. Production Plan
24. Validation form for Heat Treatment
25. Job Card
26. Validation form for Forming Process
27. Validation form for NDT test
28. Employee-Wise Training & Competence Record Sheet
29. Validation form for Sort Blasting
30. Validation form for Painting
31. Experiment Sheet
32. Final Inspection Report for Product
33. Sample Test Request Slip For Incoming materials
34. Traceability sheet
35. Induction Training Report
36. Job Description & Specification
37. Training Report
38. Multi-Skill Analysis
39. Purchase Order
40. Indent And Incoming Inspection Record
41. Approved Vendor list & Annual purchase order
42. Supplier Registration Form
43. Annual Purchase Order
44. Preventive Maintenance Schedule
45. Breakdown History Card
46. Request for Breakdown Maintenance / Preventive Maintenance / Modification of Machine / Test Equipment
47. Packing Slip
48. Preventive Maintenance Check point
49. Drum / Bag / Carton Inspection Report
50. Gate Pass
51. Purchase Request Slip
52. Material Issue Slip
53. Vendor / Sub-Contractor Evaluation Form
54. Preservation Assessment Report
55. Goods Receipt note
56. Supplier assessment Report
57. Order Form / Order Confirmation
58. Hydro-Test Report
59. Blasting & Painting Report
60. Liquid Penetrant Testing Report
61. Ultrasonic Inspection Report
62. Design and Development Request Report
63. Design Verification Report
64. Design Review Report
65. Design Review Minutes of Meeting
66. Performance Appraisal Records–Functional Heads
67. Manpower Requirement form
68. Performance Appraisal Records–Staff
69. Installation& Commissioning Report
70. Experiment Data Sheet
71. Design and Development Monitoring Register
72. Service Report
73. Design and Development Plan
74. Radiography Inspection Report
75. Magnetic Particle Inspection Report
76. Product Assembly and Traceability Report
77. Hardness Test Report

7. Filled sample formats for all the departments (22 sample formats)

This directory includes sample copy of filled forms that are required to maintain records as well as establish control and create system in the organization. The samples are given for the users as a guide to follow. The organization is free to change the same to suit their own requirements. A total of 22 sample filled formats are provided as per the list given below.

List of filled formats

1. Master List & Distribution List of Documents
2. Corrective Action Report
3. Master List of Records
4. Quality Objectives Monitoring Sheet
5. Audit Plan / Schedule
6. QMS Internal Quality Audit Non-Conformity Report
7. API Q1 9th Std. QMS Clause wise Audit Review Report
8. Quality Objective Plan
9. Communication Report
10. Management review meeting
11. Training Calendar
12. Preventive Maintenance Check point
13. Employee-Wise Training & Competence Record Sheet
14. Job Description & Specification
15. Training Report
16. Multi-Skill Analysis
17. Validation form for Heat Treatment
18. Validation form for Forming Process
19. Validation form for Painting
20. Validation form for Sort Blasting
21. Experiment Sheet
22. Preventive Maintenance Schedule

8. API Q1 Audit Checklists (More than 800 Questions)

This covers audit questions based on the API specification Q1 requirements. It will be a very good tool for the auditors to make audit questionnaire for auditing. It will bring effectiveness in auditing. A total of more than 800 questions are prepared on the basis of API specification Q1.

9. Sample Risk assessment sheet ( Filled)

The ready to use risk template in filled form is given to prepare the risk document for the organization. It gives complete risk methodology and sample filled risk details for quick reference to users to understand how risk to be identified.

10. API Q1 compliance matrix

This compliance matrix contains API specification Q1 requirement wise list of documented information for easy reference of users and to understand how this system is made.

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