ISO 30405, ISO 30408, ISO 30409 HR Management System Documentation Kit

The HR Management System Documentation Kit contains a set of more than 110 word files given as a totally editable documentation package for establishing an effective HR management system. The sample ISO 30405, ISO 30408 and ISO 30409 documents include following readymade templates that can be used to accelerate establishment and implementation process for HR management system:

1. HR Manual: The HR manual is tier-1 of ISO 30405, ISO 30408, and ISO 30409 documents. It includes clause wise details of how an integrated ISO 30405, ISO 30408, and ISO 30409 system is implemented.
2. Procedures: Total 7 mandatory procedures as per the requirements of ISO 30405, ISO 30408, and ISO 30409 are given as editable files.
3. Policies: Total 16 policies are given which are useful for establishing controls in the HR management system as per ISO 30405, ISO 30408, and ISO 30409 standards.
4. Standard Operating Procedures: Total 09 SOPs are given in this kit. These SOPs are useful for effective implementation of HR Management System as per ISO 30405, ISO 30408, and ISO 30409 standard for.
5. Blank sample formats: A total of 58 blank formats required to maintain records as well as establish control and create system in the organization are provided in the kit.
6. Job descriptions: Total 19 job descriptions for different categories of personnel are given for making an effective HR management system.
7. HR management system audit checklist: The Audit checklist has total more than 300 questions based on requirements of ISO 30405, ISO 30408, and ISO 30409 standards. It is a very good tool for the auditors to make their own audit questionnaire for auditing.
8. HR management system compliance matrix: The compliance matrix is requirement wise list of documented information for easy reference of users.

Download Sample HR Management System Documents – Free Demo of this documentation kit, to get full idea of our ready-to-use documentation package on HR management.The ISO 30405, ISO 30408, and ISO 30409 standards provide guidelines on recruitment, human governance and workforce planning, respectively, for an HR management system of any organization. An integrated HR management system documentation based on these international standards can be the single most powerful weapon in a company’s arsenal for saving time, money and manpower.

Documented information package:

Our documentation kit contains sample documents required for ISO 30405, ISO 30408, and ISO 30409 for HR management system as listed below. All documents are in MS Word/Excel files and you can edit them. You can make changes as per your organization’s need and within few days your entire documents with all necessary controls will be ready. In the HR management system, documented information (procedures, standard operating procedure, etc.) are required at few places only. But for making the system better, we have provided many editable templates from which a user can select templates as per their own requirement and make some minor changes in them to make own system. Two types of documented information are provided in this kit, as listed below:

1. Maintain documented information (Scope, HR Manual, etc.)
2. Retain documented information (Forms / Templates)

Under the main directories, further files are provided in MS Word document as per the details given below.

1. HR Manual:

It is a sample copy of HR manual having clause-wise details of how ISO 30405, ISO 30408, and ISO 30409 system is implemented. The HR manual is tier-1 of ISO 30405, ISO 30408, and ISO 30409 documents and covers list of procedures as well as overview of organization.

(A) Table of Contents
1. Cover page, table of contents, amendment record sheet and glossary of terms (abbreviation)
2 Authorization statement and organization profile
3 Control and distribution
Requirements wise each chapters of this sample HR manual
4. Recruitment guidelines
4.1 General
4.2 Potential talent pool
4.3 Talent pool
4.4 Applicant pool
4.5 Candidates for further assessment
4.6 Candidate management
4.7 Pre-boarding
4.8 Boarding
5. Measurement, analysis and improvement
5.1 General
5.2 Measurement process
5.3 Analyze results
5.4 Improvement
6. Principles of human governance
7. Roles, responsibilities, commitment and accountability
7.1 General
7.2 The board
7.3 Top management
7.4 Operational management
8. Aligning human governance with organizational needs
8.1 General
8.2 Communication
8.3 Contents of human governance reports
9. Implementation
10. Value of workforce planning
10.1 General
10.2 Relevance of workforce planning to different stakeholders
10.3 Value to organizations
10.4 Value to industries or sectors
10.5 Value to regions
10.6 Value to the public sector
10.7 Value to people
10.8 External and internal influences
11. Structure of workforce planning
11.1 General
11.2 Structure of workforce planning
11.3 Process of workforce planning
12. Key components of workforce planning
12.1 General
12.2 Workforce planning checklist
12.3 Phase 1: Getting started
12.4 Phase 2: Analyze the data
13. Planning process Phase 3: Risk Management
13.1 Phase 3 a): Identify risk management strategies, action plan and report
13.2 Secure the resources: Financial and personnel
13.3 Develop and implement an action plan
14. Planning checklist Phase 4: Implementation
14.1 Phase 4 a): Establish mechanism for monitoring and measuring workforce planning outcomes
14.2 Phase 4 b): Integrate strategic workforce planning into normal business planning process

2. Procedures (07 procedures):

Sample copies of required HR procedures as per ISO 30405, ISO 30408, and ISO 30409 are provided, which cover all the details like purpose, scope, responsibility, how procedure is followed as well as the list of exhibits, reference documents and formats. The list of sample procedures provided in the kit is given below.

List of Procedures

1. Procedure for recruitment and training
2. Procedure for health and safety
3. Procedure for reporting misconduct, incident, etc.
4. Procedure for workforce planning
5. Procedure for risk assessment
6. Procedure for document and record control
7. Procedure for internal audit for HR management

3. Policies (16 policies)

This covers policies for establishing controls in the HR management system as per ISO 30405, ISO 30408, and ISO 30409 standard.

List of Policies

1. Access Card Policy
2. Transportation Policy
3. Dress Code Policy
4. Operations Security Policy
5. Visitor’s Policy
6. Restricted Area Access Policy
7. Leave Policy
8. Company Mobile Usage Policy
9. Referral Policy
10. Sexual Harassment Policy
11. Equal Opportunities Policy
12. Religion, Cast, Regional, Sexual, Racial Harassment or Bullying Policy
13. Disciplinary Action Policy
14. Honest Work Practice (Anti-bribery) Policy
15. Health and Safety Policy
16. General Policies

4. Standard Operating Procedures (09 SOPs)

The SOPs given in this kit are sample copies of standard operating procedure as per ISO 30405, ISO 30408, and ISO 30409 standard for HR Management System. The list of sample standard operating procedures provided is as below:

List of SOPs

1. SOP for Working condition in the organization
2. SOP for Child labor
3. SOP for Training and career management
4. SOP for Labor relations
5. SOP for Discrimination
6. SOP for Fundamental human rights
7. SOP for Whistle-blowing channel
8. SOP for Anti- Fraud policy
9. SOP for Grievance

5. Blank sample formats (58 sample formats)

This directory includes sample copy of blank forms that are required to maintain records as well as establish control and create system in the organization. The samples are given for the users as a guide to follow. The organization is free to change the same to suit their own requirements. The blank formats can be used as templates. A total of 58 blank formats are provided as per the list given below

List of blank formats

1. Manpower need identification report
2. Employee competence criteria
3. Selection of source for the manpower recruitment
4. Screening report of applicant pool
5. Interview report
6. Offer letter
7. Joining sheet
8. Employment document checklist
9. Induction training report
10. Job description and specification
11. Training need identification report
12. Training calendar
13. Format for CV
14. Human governance report
15. Employee satisfaction survey
16. Workforce planning checklist
17. Training report
18. Workforce planning report
19. Workforce demand and supply data report
20. Labor market scan report
21. Workforce survey report
22. Focused business scenario report
23. Training evaluation report
24. Demand supply gap calculation report
25. Risk assessment sheet
26. Skill matrix
27. Performance appraisal – Managerial
28. Performance appraisal – Staff
29. Performance appraisal – Workforce
30. General rules and regulations
31. Training record
32. Leave requisition form
33. Location list of fire extinguishers
34. First aid box checklist
35. Fire hydrant checklist
36. Dress code violation reporting form
37. Safety shower and eye wash checklist
38. Medical checkup report
39. PPE issue report
40. PPE inspection report
41. Near-Miss report
42. Investigation report
43. Incident log
44. Employee exit checklist
45. Employee leaving, transfer, termination form
46. Employee goal setting report
47. Performance improvement plan
48. Probation assessment form
49. Exit interview form
50. Audit non–conformity report
51. Work permit report
52. Ambulance review checklist
53. Safety Inspection checklist
54. Audit plan / schedule
55. Change note
56. Mock drill report
57. Masterlist and distribution list of document
58. Masterlist of records

6. Job descriptions (19 job descriptions)

This covers job descriptions for ISO 30405, ISO 30408, and ISO 30409 standard for HR management system.

7. HR management system audit checklist

This covers audit questions based on the ISO 30405, ISO 30408, and ISO 30409 standard requirements. It will be a very good tool for the auditors to make audit questionnaire for auditing. It will bring effectiveness in auditing. A total of more than 300 questions are prepared on the basis of ISO 30405, ISO 30408, and ISO 30409 standards for HR Management System.

8. HR management system compliance matrix

This compliance matrix contains ISO 30405, ISO 30408, and ISO 30409 requirement wise list of documented information for easy reference of users and to understand how this system is made.