International Featured Standards (IFS) Food, Version 7

The IFS Food Documents with editable templates like IFS manual, Policy, procedures, SOPs, and checklist are given in this kit. Many organizations and Food safety consultants are using this documentation kit, which includes more than 190 editable document files. The following readymade IFS food documents can be used as a ready reference tool to accelerate the documentation process for International Featured Standards (IFS) Food Certification

1. IFS Food Safety Manual – It includes an editable IFS manual contains 14 files, which are having clause-wise details that defined how IFS food system is implemented.
2. Mandatory IFS Procedures – There is a total of 17 mandatory procedures for food safety and system procedures given in word format.
3. Blank Formats /Templates – There are 78 blank editable sample forms required to maintain records for food organizations that are covered in this directory.
4. Standard Operating Procedures – There are a total of 41 SOPs provided as per IFS Food version 7.
5. Exhibits – A total of 18 exhibits are available in MS-word files.
6. Process Approach – Total 10 process approaches for different process areas in food organization
7. HACCP Documents – 10 blank formats and 10 filled formats are given for reference to maintaining records as per HACCP requirements.
8. Food Safety Culture – It covers 05 files in word/excel for food safety culture sample plan and monitoring as well as sample survey form for product survey on the basis of IFS food, version 7.
9. IFS Food Audit checklist – The Audit Checklist covers more than 800 audit questions based on IFS Food version 7 requirements.
10. IFS Food Document compliance matrix – It contains 01 files for IFS Food version 7 requirement-wise list that compliance with the documents.

To get IFS Food Version 7 certification, we offer ready-made editable sample templates on the latest IFS Food documentation kit based on the latest IFS Food Version 7 standard. Our consulting team has prepared the latest IFS Food Version 7 Documentation conforming to the requirements of IFS Food Version 7.0. The user can easily modify the given IFS Food documentation templates as per their company working system and create their own IFS food safety documents for their company.

Documented information package:

Our documentation kit contains sample documents required for IFS food, version 7 certification as listed below. All documents are in MS-Word/Excel files and you can edit them. You can make changes as per your organization’s need and within few days your entire documents with all necessary controls will be ready. In the IFS food, version 7, documented information (procedures, SOPs, etc.) are required a few places only. But for making the system better, we have provided many editable templates from which a user can select templates as per their own requirement and make some minor changes in them
to make own system. Two types of documented information are provided in this kit, as listed below:

1. Maintain documented information (Scope, Manual, etc.)
2. Retain documented information (Forms / Templates)

Under the main directories, further files are provided in MS Word/excel document as per the details given below.

1. IFS food safety Manual:

It is a sample copy of IFS food safety manual having clause-wise details of how IFS food system is implemented. The IFS food safety manual is tier-1 of IFS food documents and covers list of procedures as well as overview of organization. This manual has covering company profile, amendment sheet, index, clause-wise details as per IFS food for implementation, sample policy and organization chart.

(A) Table of Contents

Section – 1
A. Company Profile
B. Table Of Contents
C. Control And Distribution
Section – 2
1. Governance and commitment
1.2 Policy
1.3 Corporate Structure
1.4 Customer Focus
1.5 Management Review
2. Food safety and quality management system
2.1 Quality management
2.2 Food Safety Management
3. Resource Management
3.1 Human Resources
3.2 Personal hygiene
3.3 Training and Instruction
3.4 Staff facilities
4. Operational processes
4.1 Contract Agreement
4.2 Specifications and formulas
4.3 Product development / Product modification / Modification of production processes
4.4 Purchasing
4.5 Product Packaging
4.6 Factory Location
4.7 Factory Exterior
4.8 Plant Layout and process flow
4.9 Production and storage premises
4.10 Cleaning and disinfection
4.11 Waste Disposal
4.12 Foreign material risk mitigation
4.13 Pest monitoring and control
4.14 Receipt of goods and storage
4.15 Transport
4.16 Maintenance and Repairs
4.17 Equipment
4.18 Traceability
4.19 Allergen risk mitigation
4.20 Food fraud
5. Measurements, analysis, Improvements
5.1 Internal audit
5.2 Site Factory Inspections
5.3 Process and working environment validation and control
5.4 Calibration, adjustment and checking of measuring and monitoring devices
5.5 Quantity control monitoring
5.6 Product and process analyses
5.7 Product release
5.8 Management of complaints from authorities and customers
5.9 Management of incidents, product withdrawal, product recall
5.10 Management of non-conformities and non-conforming products
5.11 Corrective actions
6. Food defense plan

2. Procedures (17 procedures):

Sample copies of mandatory procedures as per IFS food are provided, which cover all the details like purpose, scope, responsibility, how procedure is followed as well as the list of exhibits, reference documents and formats. The list of sample procedures provided in the kit is given below.

List of Procedures

1. Procedure for Management Review.
2. Procedure for Document and Data Control.
3. Procedure for Correction, Corrective and Preventive action
4. Procedure for Control of Quality Records.
5. Procedure for Internal Audit
6. Procedure for Control of Monitoring and Measuring Equipments
7. Procedure for Control of Non–Conforming Products.
8. Procedure for Traceability
9. Procedure for Purchasing
10. Procedure for Environment Monitoring and Measurement
11. Procedure for Preliminary Analysis of Production Process.
12. Procedure for Pre-requisite Program
13. Procedure for Hazard Identification
14. Procedure for HACCP Plan
15. Procedure for Emergency preparedness and response
16. Procedure for product re-call / Withdrawal
17. Procedure for Reliability of test results

3. Blank sample formats for all the departments (78 sample formats)

This directory includes sample copy of blank forms that are required to maintain records as well as establish control and create system in the organization. The samples are given for the users as a guide to follow. The organization is free to change the same to suit their own requirements. The blank formats can be used as templates. A total of 78 blank formats are provided as per the list given below.

List of blank formats

1. Packing report / Slip
2. Bag/other packing material inspection report
3. Screen Checking report
4. Loading Vehicle Checking Report
5. Packing Material Inspection Report
6. Label Monitoring Checklist
7. Breakdown History Card
8. Preventive Maintenance Schedule
9. Preventive Maintenance Checkpoints
10. Daily Preventive maintenance checkpoints
11. Preventive Maintenance checkpoints for Building and civil work
12. Pest Control log book–Daily Sheet
13. Glass Inventory Records
14. Visual Inspection Report–Glass Monthly
15. Incident Reporting Record
16. Wooden Checking
17. Rodent trapping record
18. Operational pre-requisite programs
19. Blade Consumption report
20. Master list cum distribution list of documents
21. Health Questionnaire – Plant
22. Onsite Authorized Person’s list to Carry Mobile Phone
23. Change Note
24. Medical Checkup report
25. Corrective Action Report
26. Master List of Records
27. Objectives
28. Audit Plan/ Schedule
29. Internal Audit Non conformity report
30. Clause Wise Document wise audit review report
31. Preventive Action Report
32. Supplier Registration form
33. Purchase Order
34. Production Planning
35. Disposal of Non confirming Products
36. Indent cum Incoming Inspection
37. Approved Vendor List cum Open Purchase order
38. Continual Improvement Plan
39. Open Purchase Order
40. Supplier Audit Schedule
41. Supplier Audit Checklist
42. Calibration Status of Instrument / Equipment
43. Internal Audit Conformity Report
44. Monthly Food Safety Inspection Report
45. Magnet Control
46. Allergen Assessment
47. Monthly Site Security Check List
48. Product Traceability Audit (Backward)
49. Product Traceability Audit (Forward)
50. Vulnerability Assessment
51. Hazard analysis and risk management review Meeting
52. Daily Personnel Hygiene Checklist
53. Cleaning and Sanitation Report
54. House Keeping Records–Area Wise
55. Visitor Entry Report
56. Pest Control Report
57. Fumigation Report
58. Daily Sanitation Audit Report
59. Skill Matrix for QC personnel
60. Job work contract
61. Sample Test Request
62. Positive Recall Report
63. Normality record sheet
64. Validation Report
65. pH Meter Calibration Report
66. Shelf life study report
67. Feedback for customer
68. Customer Complaint Report
69. Order form confirmation
70. Daily stock Statement
71. Induction training Report
72. Unloading Vehicle Checking Report
73. Gate Pass
74. Training Calendar
75. Training Report
76. Job Description and Specification
77. Skill Matrix
78. Health Questionnaire

4. Standard operating procedures (41 SOPs)

It covers sample copy of standard operating procedure as per IFS food. It takes care of all such issues and used as a training guide as well as to establish control and make system in the organization. The samples given are as a guide and not compulsory to follow and organization is free to change the same to suit own requirements.

List of Standard operating procedures

1. SOP for Material receipt / Issue in dispatch
2. SOP for Glass breakage management
3. SOP for Installation of new glass
4. SOP for Self care laundering
5. SOP for Waste disposal
6. SOP for Hygiene clearance
7. SOP for Incident reporting
8. SOP for Blade management
9. SOP for Product re–call
10. SOP for Condition / cleanliness of food contact surface
11. SOP for Safety
12. SOP for Building maintenance and general facilities
13. SOP for Metal, wood & glass procedure
14. SOP for Wooden materials
15. SOP for Traceability
16. SOP for De contaminate media and disposal of laboratory waste
17. SOP for Pallet management
18. SOP for Stationary items management
19. SOP for Shelf life study of the finished products
20. SOP for Prevention of cross contamination
21. SOP for Personnel health and hygiene
22. SOP for Protection of food adulteration
23. SOP for Pest control
24. SOP for General housekeeping
25. SOP for Entry / exit procedure – Personal hygiene
26. SOP for Floor cleaning
27. SOP for Cleaning of doors, windows, walls and tube light and fan
28. SOP for Equipment layout
29. SOP for Material / process / product mix up
30. SOP for Change control
31. SOP for Packing and labelling
32. SOP for Metal detector
33. SOP for IT
34. SOP for RM / PM / general material receipt / issue / storage
35. SOP for Sampling, testing & release of raw material & packing material
36. SOP for retain samples
37. SOP for Food defense
38. SOP for Food fraud prevention
39. SOP for Validation
40. SOP for Deviation and investigation
41. SOP for Confidential reporting Channel

5. Exhibits (18 exhibits)

It covers sample copy of exhibits as per IFS food.

List of Exhibits

1. Skill requirements
2. Gloves Policy
3. Disposal of Non–conforming products
4. Raw material specifications
5. Calibration Periodicity
6. Codification system
7. Security assessment
8. Allergen Policy
9. Food Fraud Prevention Plan
10. Exhibits for Acceptable sanitation and cleaning limits
11. Exhibits for Housekeeping procedure and frequency
12. Risk assessment on service suppliers
13. Risk assessment on suppliers
14. Quality plan – Incoming inspection and testing
15. Vulnerability Assessment Plan
16. Vulnerability Assessment
17. Threat assessment
18. Threat assessment Plan

6. Process approach (10 process approaches)

Sample copies of process approaches as per IFS food are provided. The list of sample process approach provided in the kit is given below.

List of process approaches

1. Process approach of Customer service
2. Process approach of Despatch
3. Process approach of Engineering
4. Process approach of Training
5. Process approach of Marketing
6. Process approach of Production
7. Process approach of Purchase
8. Process approach of Quality control
9. Process approach of Stores
10. Process approach of Management representative’s area

7. HACCP Docs.

It covers blank and filled HACCP docs detail given below;

A. Blank HACCP Doc.                         B. Filled HACCP Doc.

1. Food Safety Team                          1. Food Safety Team
2. Product Description                       2. Product Description
3. Process Flow Chart                         3. Process Flow Chart
4. Hazard analysis report                   4. Hazard analysis report
5. HACCP Plan                                    5. HACCP Plan
6. Corrective Action Plan for CCP       6. Corrective Action Plan for CCP
7. Environment Monitoring Plan        7. Environment Monitoring Plan
8. OPRP                                              8. OPRP
9. PRP                                                 9. PRP

8. Food safety culture

This covers food safety culture sample plan and monitoring, sample survey form, product safety culture survey on the basis of IFS food, version 7.

9. IFS food, version 7 Audit Checklists (More than 800 Questions)

This covers audit questions based on the IFS food, version 7 food safety requirements. It will be a very good tool for the auditors to make audit questionnaire for auditing. It will bring effectiveness in auditing. A total of more than 800 questions are prepared on the basis of IFS food, version 7.

10. IFS food, version 7 compliance matrix

This compliance matrix contains IFS food, version 7 requirement wise list of documented information for easy reference of users and to understand how this system is made