BRC Storage and Distribution issue 4 Documentation Kit

The contents of the document kit which we offer include more than 150 files as listed below:

1. BRC Storage and Distribution Manual (27 files): A sample BRC system manual with storage and distribution policy that meets the requirement of BRC storage and distribution issue 4 for quick certification.
2. BRC issue 4 Procedures: (13 procedures): It includes 13 HACCP and system procedures to implement the system in the company and comply with issue 4 storage and distribution requirements.
3. Forms & Templates for record-keeping (65 sample forms): A set of 63 BRC blank templates and standard forms to demonstrate the implementation of storage and distribution management system.
4. Standard Operating Procedures (32 SOP): Standard operating procedures and sanitation control and hygiene control procedures for good work practices.
5. Exhibits: It includes the 9 Exhibits which stated the Standard parameters to be followed.
6. Policies: It included the 5 files with different policies as a part of BRC requirements.
7. Process Approach: 11 different area process approaches outline the correlation of the different departments and their working style to establish a good working system. The process flow gives an easy way to present the system to be followed in the departments.
8. New HACCP Documents: HACCP documents that cover ready documents like product description, process flow chart, Hazard Analysis report, HACCP plan, corrective action plan, verification plan, blank HACCP documents, filled HACCP documents, HACCP principles, etc., designed as per HACCP requirements.
9. Audit checklist for BRC (more than 600 questions):
   • BRC global standard for storage and distribution issue 4 requirement compliance audit checklists.
   • Department-wise checklists to ensure related requirements are implemented in each functional area.
   • Supplier audit checklist

   All these audit questions can be easily customizable for making your own audit checklist.

Our BRC Storage & Distribution Issue 4 comprehensive documentation package covers manual, procedures, templates, forms, and many key documents as well as more than 600 audit checklist that helps the organization to ensure a micro-level system.

Documentation:-

Our documentation kit is having sample documents required for BRC product safety & quality management system certification as listed below. You need to study the documents to do necessary changes as per your company need and within 4 days your entire documents with all necessary details will be ready. Many organizations are certified globally in 1st trial with the help of our documents from any kind of stringent certification audit.
Under the main directory, further files are made in MS Word Document as per the details given below. All the documents are related to any kind of product storage & distribution, including e-commerce and cross-docking, company.

1. BRC Manual:

It covers sample copy of BRC manual based on Issue no. 4 of global standard for storage and distribution. It describes all requirements of BRC global standard for storage and distribution. It
covers list of procedures as well as overview of organization and covers tier-1 of BRC documents.
Also, organization chart and quality policy is given with the manual.
BRC Manual Index
Section – 1
A. Company Profile
B. Table of Contents
C. Control And Distribution
Section – 2
1. Senior Management Commitment
1.1 Senior Management Commitment and Continual Improvement
1.2 Management Review
1.3 Organizational Structure, Responsibility and Management Authority
2. Hazard and Risk Analysis
3. Product Safety and Quality Management System
3.1 General Documentation Requirements
3.2 Internal Audits
3.3 Corrective and Preventive Action
3.4 Customer Contractual Arrangements
3.5 Purchasing
3.6 Traceability
3.7 Management of Product Withdrawal and Product Recall
3.8 Incident Management and Business Continuity
3.9 Control of Non-Conforming Product, Damages and Returns
3.10 Complaint Handling
4. Site and Building Standards
4.1 Location, Perimeter and Grounds
4.2 Site Security and product defense
4.3 Layout, Product Flow and Segregation – Product Intake, Handling, Storage and Dispatch Areas
4.4 Fabrication – Product Intake, Handling, Storage and Dispatch Areas
4.5 Staff Facilities
5. Vehicle Operating Standards
5.1 Vehicle Standards
5.2 Vehicle and Load Security
5.3 Vehicle Management
5.4 Vehicle Temperature Controls
6. Facility Management
6.1 Equipment
6.2 Maintenance
6.3 Calibration and Control of Measuring and Monitoring Devices
6.4 Housekeeping and Hygiene
6.5 Waste and Waste Disposal
6.6 Pest Management
7. Good Operating Practices
7.1 Receipt of Goods
7.2 Product Handling
7.3 Environment Control
7.4 Physical and Chemical Product Contamination Risk
7.5 Stock Rotation
7.6 Product Release
7.7 Management of Allergens
8. Personnel
8.1 Training and Competency
8.2 Personal Hygiene
9. Handling of Open Food Products
9.1 Hazard and risk analysis
9.2 Staff facilities
9.3 Fabrication – Product intake, handling, storage and dispatch areas
9.4 Maintenance
9.5 Housekeeping and hygiene
9.6 Protective clothing
10. Wholesale Requirements
10.1 General requirements applicable to all wholesalers
10.2 Branded products
10.3 Wholesaler- own, wholesaler- exclusive and/or customer exclusive products
11. Cross-docking Requirements
11.1 Main certificated site
11.2 Traceability and mass balance
11.3 Product handling and returns
11.4 Environmental controls
12. E-commerce requirements
12.1 Senior management commitment
12.2 Customer contractual agreement
12.3 Traceability and mass balance
12.4 Product handling and returns
12.5 Packaging system performance- testing and validation
12.6 Use of the distribution network for final mile deliveries only
13. Contractual Arrangements (All Services)
14. Product Inspection
15. Contract Packing (Repacking, Assembly Packing)
16. Quantity Control Inspection
17. Contract Chilling/Freezing/Tempering and Defrosting and High-pressure Process Operations
18. Contract Cleaning of Baskets, Roll Cages and Other Distribution Containers
19. Waste Recovery and Recycling
Annexure
ANX-I List Of Quality and HACCP Procedures
ANX-II Glossary Of Terms
ANX-III Process Flow Chart
ANX-IV Quality Policy
ANX-V Organization structure

2. Procedures (13 Procedures):

It covers sample copy of mandatory procedures covering all the details of BRC Storage and Distribution (Issue 4) standard.

1. Procedure for Management Review.
2. Procedure for Document and Data Control.
3. Procedure for Correction, Corrective and Preventive action
4. Procedure for Control of Quality Records.
5. Procedure for Internal Audit
6. Procedure for Control of Monitoring and Measuring Equipments
7. Procedure for Control of Non–Conforming Products.
8. Procedure for Preliminary Analysis of Production Process.
9. Procedure for Pre-requisite Program
10. Procedure for Hazard Identification.
11. Procedure for HACCP Plan
12. Procedure for Emergency preparedness and response
13. Procedure for product recall / Withdrawal

3. Blank Formats (65 Formats):

It covers sample copy of blank forms required to maintain records as well as establish control and make system in the organization. The samples are given as a guide and not compulsory to follow and organization is free to change the same to suit own requirements.

List of Formats

1. Packing Report / Slip
2. Wooden Checking
3. Bag/other packing material inspection report
4. Rodent trapping record
5. Screen Checking report
6. Operation Pre-requisite Programs
7. Loading Vehicle Checking Report
8. Fly kill Analysis Report
9. Breakdown History Card
10. Medical Checkup report
11. Preventive Maintenance Schedule
12. Product Planning
13. Preventive Maintenance Checkpoints
14. Disposal of Non confirming Products
15. Daily Preventive maintenance checkpoints
16. Purchase Order
17. Preventive Maintenance checkpoints for Building and civil work
18. Indent cum Incoming Inspection
19. Incident Reporting Record
20. Approved Vendor List cum Open Purchase order
21. Master list cum distribution list of documents
22. Supplier Registration form
23. Change Note
24. Open Purchase Order
25. Corrective Action Report
26. Supplier Audit Schedule
27. Master List of Records
28. Supplier Audit Checklist
29. Objectives
30. Job work contract
31. Audit Plan/ Schedule
32. Sample Test Request
33. Internal Audit Non conformity report
34. Positive Re-Call Report
35. Clause Wise Document wise audit review report
36. pH Meter Calibration Report
37. Preventive Action Report
38. Normality Record Sheet
39. Continual Improvement Plan
40. Validation Report
41. Calibration Status of Instrument
42. Order form confirmation
43. Internal Audit Conformity Report
44. Feedback for customer
45. Monthly Product Safety Inspection Report
46. Customer Complaint Report
47. Cleaning and Sanitation Report
48. Daily stock Statement
49. House Keeping Records–Area Wise
50. Gate Pass
51. Visitor Entry Report
52. Unloading Vehicle Checking Report
53. Pest Control Report
54. Training Calendar
55. Fumigation Report
56. Training Report
57. Daily Sanitation Audit Report
58. Induction training Report
59. Pest Control log book–Daily Sheet
60. Job Description and Specification
61. Glass Inventory Records
62. Skill Matrix
63. Visual Inspection Report–Glass Monthly
64. Health Questionnaire
65. PSCP Progress Monitoring Report

4. Standard Operating Procedures (32 SOPs)
It covers sample copy of mandatory standard operating procedures and practices as well covering all the details as per BRC global standard requirements for storage and distribution (Issue no 4).
The list of procedures is given below:

List of SOPs

1. SOP for Material Receipt / Issue in Dispatch Area
2. SOP for Vehicle Management
3. SOP for Checking the Transport Vehicle
4. SOP for Pest Control
5. SOP for Packing /Labeling /Sleeve
6. SOP for General Housekeeping
7. SOP for RM / PM / General Material Receipt / Issue / Storage
8. SOP for Entry / Exit Procedure – Personal Hygiene
9. SOP for Pallet Management
10. SOP for Floor Cleaning
11. SOP for Glass Breakage Management
12. SOP for Cleaning of Doors, Windows, Walls, Tube lights and Fans
13. SOP for Installation of New Glass
14. SOP for Equipment Layout
15. SOP for Self Care Laundering
16. SOP for Material / Process / Product Mix-Up
17. SOP for Handling Damages, Waste Product and Returns
18. SOP for Building Maintenance And General Facilities
19. SOP for Traceability
20. SOP for Safety
21. SOP for Incident Reporting
22. SOP for Vehicle Breakdown Management
23. SOP for Blade Management
24. SOP for Product Defense & Threat Assessment
25. SOP for Product Recall
26. SOP for Fraud Vulnerability Assessment
27. SOP for Metal, Wood & Glass
28. SOP for Allergen Management
29. SOP for Security
30. SOP for Product Return (E-commerce)
31. SOP for Personnel Health And Hygiene
32. SOP for Purchase

5. Exhibits (09 Exhibits)

It covers sample copy of exhibits covering all the details of BRC global standard requirements for storage and distribution (Issue no 4).

1. Exhibits for Skill requirements
2. Exhibits for Disposal of Non–conforming products
3. Exhibits for Quality plan – Incoming inspection and testing
4. Exhibits for Product Safety Culture Plan
5. Exhibits for Codification system
6. Exhibits for Security assessment
7. Exhibits for Acceptable sanitation and cleaning limits
8. Exhibits for Housekeeping procedure and frequency
9. Allergen Assessment

6. Policies (05 Policies)

It covers sample copy of policies in accordance with BRC Global standard for storage and distribution (Issue no 4).

1. Quality Policy
2. Glass Policy
3. Hygiene Policy
4. Jewelry Policy
5. Allergen Policy

7. Process Approach (11 Process Approach)

It covers sample copy of process approach covering all the details and sample flow chart for process activity.

List of Process Approach

1. Process Flow Chart of Customer Service
2. Process Flow Chart of Dispatch
3. Process Flow Chart of Engineering
4. Process Flow Chart of Training
5. Process Flow Chart of Marketing
6. Process Flow Chart of Purchase
7. Process Flow Chart of Quality Control
8. Process Flow Chart of Research And Development
9. Process Flow Chart of Stores
10. Process Flow Chart of Subcontractor’s Activity
11. Process Flow Chart of Management Representative’s Area

8. HACCP Docs

It covers Blank and Filled HACCP docs detail given below;

A. Blank HACCP Doc.

1. Pre-Requisite Program (PRP)
2. HACCP and Validation Team
3. Product Description
4. Process Flow Diagram
5. Hazard analysis Report
6. HACCP Plan
7. CCP Corrective Action Plan
8. Verification And Validation Plan

B. Filled HACCP Doc.

1. Pre-Requisite Program (PRP)
2. HACCP and Validation Team
3. Product Description
4. Process Flow Diagram
5. Hazard analysis Report
6. HACCP Plan
7. CCP Corrective Action Plan
8. Verification And Validation Plan

9. BRC Audit Questionnaire / clause Wise audit Questionnaire (More than 600 audit questions)

This covers audit questions to check compliance with BRC Global standard for storage and distribution Issue 4 requirements as well as questions for each department. These sample questions are very good tool for the auditors to make audit questionnaire while auditing and bring effectiveness in auditing.

10. BRC Storage and Distribution, Issue 4 Clause Wise Document compliance matrix

The master sheet is providing inter linkage of all the documents with reference of BRC Global standard for storage and distribution Issue 4 requirements.

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