API Q2 Documentation Kit

API issued the 2nd edition of API Specification (Spec) Q2, Quality Management for Service Supply Organizations for the Petroleum and Natural Gas Industry to help ensure that safety, environmental protection, and sustainability requirements are met across the natural gas and oil exploration and production activities. Spec Q2 began in early 2010 to reduce risk and improve service quality by identifying and standardizing the expectations for the execution of upstream services like good construction, intervention, production, and abandonment. It helps the organization to demonstrate its ability to consistently provide reliable products and supply-related processes that meet customer and legal requirements.

1. API Manual:

Contents

Section – 1

1. Company Profile
2. Table of Contents
3. Control and Distribution

Section – 2

4. Quality Management System Requirements

• General
• Management Responsibility
• Organization Capability
• Document Requirements
• Control of Records

5. Realization of Service and Service-related Product

• Contract Review
• Planning
• Risk Assessment and Management
• Design and Development of Service
• Contingency planning
• Purchasing
• Execution of Service
• Control of Testing, Measuring, Monitoring and Detection Equipment(TMMDE)
• Service Performance Validation
• Control of Nonconformities
• Management of Change (MOC)

6. Quality Management System Monitoring, Measurement, Analysis, and Improvement

• General
• Monitoring, Measuring and Improving
• Analysis of Data
• Improvement
• Management Review

2. Procedures (21 procedures):

Sample copies of mandatory procedures as per API specification Q2 are provided, which cover all the details like purpose, scope, responsibility, how procedure is followed as well as the list of exhibits, reference documents and formats. The list of sample procedures provided in the kit is given below:

List of Procedures

1. Procedure for Management review
2. Procedure for Document and data control
3. Procedure for Control of records
4. Procedure for Internal audit
5. Procedure for Training
6. Procedure for Corrective action
7. Procedure for Control of monitoring and measuring equipment
8. Procedure for Risk management
9. Procedure for Analysis of data
10. Procedure for customer satisfaction survey
11. Procedure for Purchasing
12. Procedure for Control of Non-Conforming services/ service related products
13. Procedure for Identification of Service related Products
14. Procedure for Traceability
15. Procedure for Contingency Planning
16. Procedure for Preservation
17. Procedure for Maintenance
18. Procedure for Communication
19. Procedure for Control on Customer Supplied Products
20. Procedure for Management of Change
21. Procedure for Contract Review

3. Process approach (09 process approaches)

Sample copies of process approaches as per API specification Q2 are provided. The list of sample process approach provided in the kit is given below. List of process approaches;

1. Process approach of Customer Service
2. Process approach of Dispatch
3. Process approach of Engineering
4. Process approach of Marketing
5. Process approach of Purchase
6. Process approach of Quality Control
7. Process approach of Stores
8. Process approach of Risk & Opportunity
9. Process approach of Training Activity

4. Standard operating procedures (03 SOPs)

It covers sample copy of standard operating procedure as per API specification Q2. It takes care of all such issues and used as a training guide as well as to establish control and make system in the organization. The samples given are as a guide and not compulsory to follow and organization is free to change the same to suit own requirements.

List of Standard operating procedures

1. SOP for Incoming Inspection and Testing
2. SOP for In-Process Inspection and Testing
3. SOP for Final Inspection and Testing

5. Exhibits (07 exhibits)

It covers sample copy of exhibits as per API specification Q2.

List of Exhibits

1. Exhibit for Skill Requirements
2. Exhibit for Multi-Skill Requirements
3. Exhibit for Disposal of Nonconforming Products
4. Exhibit for Service Quality Plan – Incoming Inspection and Testing
5. Exhibit for Material Specifications
6. Exhibit for Document Identification and Codification System
7. Exhibit for Department wise risk analysis sheet

6. Blank sample formats for all the departments (51 sample formats)

This directory includes sample copy of blank forms that are required to maintain records as well as establish control and create system in the organization. The samples are given for the users as a guide to follow. The organization is free to change the same to suit their own requirements. The blank formats can be used as templates. A total of 51 blank formats are provided as per the list given below:

List of blank formats

1. Master List & Distribution List of Documents
2. Change Note
3. Corrective Action Report
4. Master List of Records
5. Quality Objectives Monitoring Sheet
6. Audit Plan / Schedule
7. QMS Internal Quality Audit Non-Conformity Report
8. API Q2 QMS Clause wise Audit Review Report
9. Quality Objective Plan
10. Calibration Status of Instrument / Equipment
11. List of License / certificates
12. Communication Report
13. Management review meeting
14. Risk analysis Sheet
15. MOC Format
16. Training Calendar
17. Employee-Wise Training & Competence Record Sheet
18. Induction Training Report
19. Job Description & Specification
20. Training Report
21. Multi-Skill Analysis
22. Purchase Order
23. Indent And Incoming Inspection Record
24. Approved Vendor list & Annual purchase order
25. Supplier Registration Form
26. Annual Purchase Order
27. Preventive Maintenance Schedule
28. Vendor / Sub-Contractor Evaluation Form
29. Purchase Request Slip
30. Supplier assessment Report
31. Contractor evaluation sheet
32. Order Form / Order Confirmation
33. Customer Complaint Report
34. Customer Feedback Form
35. Customer Contract Review checklist
36. Customer Property Monitoring Register
37. Sample Test Request Slip For Incoming materials
38. Disposal of Nonconforming of Products & services
39. Job card
40. Final Inspection Report for Product
41. Traceability sheet
42. Breakdown History Card
43. Service Execution Plan
44. Goods Receipt note
45. Preservation Assessment Report
46. Material Issue Slip
47. Gate Pass
48. Drum / Bag / Carton Inspection Report
49. Packing Slip
50. Request for Breakdown Maintenance /Preventive Maintenance / Modification of Machine / Test Equipment
51. Preventive Maintenance Check point

7. API Q2 Audit Checklists (More than 800 Questions)

This covers audit questions based on the API specification Q2 requirements. It will be a very good tool for the auditors to make audit questionnaire for auditing. It will bring effectiveness in auditing. A total of more than 800 questions are prepared on the basis of API specification Q2.

8. Sample Risk assessment sheet

The ready to use risk template in filled form is given to prepare the risk document for the organization. It gives complete risk methodology and sample filled risk details for quick reference to users to understand how risk to be identified.

9. API Q2 compliance matrix

This compliance matrix contains API specification Q2 requirement wise list of documented information for easy reference of users and to understand how this system is made.